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Electronic Signature

How to create a professional online signature: A step-by-step guide

Creating a professional digital signature is easier than you think. In this article, we’ll introduce you to the world of digital signatures, go over why and when you should use one, and then tell you about everything you need to know to create your own professional online signature. 

You may be asking ‘why do I even need an online signature?’ Well, in this day and age of internet security risks that can put your personal information at risk, it’s a good idea to have a secure digital identity. A digital identity doesn’t just protect your information but also makes sure that everyone knows it’s you – not some imposter or hacker – that is providing the information.

So, in this article, we’ll cover:

  1. Why do you need an online signature?
  2. How to create an online signature 

1. Why do you need an online signature?

In today’s digital age, it’s likely that you’re communicating with clients, colleagues, and friends through email. If you’re communicating through words only, it’s important to put your best foot forward. A professional online signature can help you do just that! Think of a digital signature as your online business card.

It can be used to display your name, phone number, social media links, and more. It’s easy to create your own online signature, and once you do, you can add it to every email you send. Having an online signature will help bring a more professional tone to your emails.

digital contracts and electronic signature

2. How to create an online signature

It’s easy to create your own professional online signature! All you have to do is follow a three-step process:

  1. Choose Your Signature Type
  2. Select Your Signature Content
  3. Add Your Signature to Your Email Account

Let’s walk through each of these steps to understand exactly how to create an online signature.

Read also: How do I convert my signature to a digital signature?

Step 1: Choose your signature type

The first thing you’ll want to do is decide what type of signature you’ll be using. There are two signature types you can choose from when creating an online signature: Standard Signature or Rich Text Signature. Let’s take a look at each of these signature types and see which one is right for you.

A standard signature type is a great option if you want to keep things simple. You can use it to include things such as your name, title, and email address.

If you want to add a little more flair to your online signature, you can use a rich text signature. This type of signature lets you include a wide array of different content, like images and graphs.

this is a picture of a computer

Step 2: Select your signature content

Once you’ve decided what type of signature you want to use, it’s time to select your signature content. Many email service providers will let you edit your signature directly within the Settings section of your browser or app.

Let’s go through a few things you can include in your signature. Your name and job title are a given, but you can also include links to your LinkedIn, personal site or to something else that represents you professionally.

Step 3: Add your signature to your email account

Once you’ve created your signature, it’s time to add it to your email account. It only takes a few clicks. And, once it’s done, it will automatically appear at the end of every email you send. just like magic, you’ve created a professional signature.

Read also: How to make a signature online

The key takeaways

Creating an online signature can help you stand out from the crowd and get noticed for all the right reasons. It’s important to remember that your digital signature is just as important as your in-person signature. It should represent you and your business in a positive light. Once you’ve created your signature, you can add it to every outgoing email you send. Your online signature will help you communicate more effectively, build trust, and strengthen your personal brand!


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